Connect Calendly with Gmail
Connect Calendly with Gmail to scale and automate your operations.
Explore automation templates
Automate Calendly and Gmail with Pluga integrations
For each created event on Calendly, send an email through Gmail
For each canceled event on Calendly, send an email through Gmail
For each created scheduling on Calendly, create a draft in Gmail
For each canceled scheduling on Calendly, create a draft in Gmail
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Calendly and Gmail
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Check out the available triggers and actions in the automation of apps Calendly + Gmail
Canceled scheduling
For each canceled scheduling on Calendly
Cancellation URL
Guest email
Appointment creation date
Guest name
Guest: First name
Guest: Last name
Rescheduling URL
Event status
Time zone
Guest Text Reminder Phone
Start date/time
End date/time
Start date/time (Brasília time)
Start date (Brasília time)
Start time (Brasília time)
Start date/time (according to the payload timezone)
Start date (according to the payload timezone)
Start time (according to the payload timezone)
End date/time (Brasília time)
End date (Brasília time)
End time (Brasília time)
End date/time (according to the payload timezone)
End date (according to the payload timezone)
End time (according to the payload timezone)
Event duration
Event's place
Type of event (in-person or remote)
Event URL
Event type name
Questions and answers
The UTM parameter used to track a campaign
The UTM parameter that identifies the origin (traffic source platform)
The UTM parameter that identifies the input type (e.g. cost per click (CPC), social media, affiliate, or QR code)
UTM Content Tracking Parameter
The UTM parameter used to track keywords
The unique identifier of the Salesforce record
Name of the person who canceled
Reason for cancellation
New email in a tab or label (with attachment)
For each new email with attachments received in a tab or a label in Gmail
Email ID
ID of the thread the email belongs to.
Subheding
ID of the last email modification history record
Email in MIME type format text/plain
Email in MIME type format text/html
Email content in MIME type format text/html
Subject of the email
Sender: Name and email
Sender: Name
Sender: Email
Recipient: Names and emails
Recipient: Names
Recipient: Emails
Reply-To: name and e-mail address
Reply-To: name
Reply-To: e-mail address
Cc recipients: Names and emails
Cc recipients: Names
Cc recipients: Emails
Bcc recipients: Names and emails
Bcc recipients: Names
Bcc recipients: Emails
Internal creation date (format: YYYY-MM-DDTHH:mm.sssZ)
Internal creation date (format: DD-MM-AAAA HH:mm:ss)
Internal creation date (format: DD-MM-AAAA)
Internal creation hour (format: HH:mm:ss)
Attachment link: Single file or zipped file
Email attachments: zipped folder name
Created scheduling
For each created scheduling on Calendly
Cancellation URL
Guest email
Appointment creation date
Guest name
Guest: First name
Guest: Last name
Rescheduling URL
Event status
Time zone
Guest Text Reminder Phone
Start date/time
End date/time
Start date/time (Brasília time)
Start date (Brasília time)
Start time (Brasília time)
Start date/time (according to the payload timezone)
Start date (according to the payload timezone)
Start time (according to the payload timezone)
End date/time (Brasília time)
End date (Brasília time)
End time (Brasília time)
End date/time (according to the payload timezone)
End date (according to the payload timezone)
End time (according to the payload timezone)
Event duration
Event's place
Type of event (in-person or remote)
Event URL
Event type name
Questions and answers
UTM campaign
UTM source
UTM medium
UTM content
UTM term
The unique identifier of the Salesforce record
New email in a tab or label
For each new email received in a tab or a label in Gmail
Email ID
ID of the thread the email belongs to
Subheding
ID of the last email modification history record
Email in MIME type format text/plain
Email in MIME type format text/html
Email content in MIME type format text/html
Subject of the email
Sender: Name and email
Sender: Name
Sender: Email
Recipient: Names and emails
Recipient: Names
Recipient: Emails
Reply-To: name and e-mail address
Reply-To: name
Reply-To: e-mail address
Cc recipients: Names and emails
Cc recipients: Names
Cc recipients: Emails
Bcc recipients: Names and emails
Bcc recipients: Names
Bcc recipients: Emails
Internal creation date (format: YYYY-MM-DDTHH:mm.sssZ)
Internal creation date (format: DD-MM-AAAA HH:mm:ss)
Internal creation date (format: DD-MM-AAAA)
Internal creation hour (format: HH:mm:ss)
Send email
send an email through Gmail
Subject Required
Message Type
Message Required
Attachments
Recipient Required
Sender Name
CC
Bcc
Reply to
Create draft
create a draft in Gmail
Subject Required
Message type
Message Required
Attachments
To Required
Sender Name
Cc
Bcc
Reply to
Search emails
Search emails in Gmail
Search mode
Search string
Search filters
Result limit
No records found?
Boost this flow in your workflow
With Pluga, you connect Calendly + Gmail to build anything from the simplest integration to the most advanced flows, with several layers of logic.
- Basic 1
Pick the source app and the trigger
Choose which app starts the automation and which event works as the trigger. For example, "For each created scheduling on Calendly".
- Basic 2
Set the destinations and the actions
Select the apps that make up the flow with Gmail and what Pluga should run automatically at each step. Example: "Search emails in Gmail"
- Basic 3
Map the information
Point out, visually, which data from the source app should fill in each field of the destination action.
- Intermediate
Only move forward when it makes sense
Set "AND" or "OR" conditions so the automation only runs in the cases that matter
- Intermediate
Pause the flow for as long as you need
Set the automation to wait minutes, hours or days and resume the next action on its own
- Intermediate
Standardize data across apps
Adjust dates, numbers and characters to the format the next app expects to receive
- Advanced
Send data in several directions
Route each piece of data down the right path within a single flow, according to specific conditions
- Advanced
Add a code block
Run JavaScript or Python in the middle of the automation to transform data before the next step
- Advanced
Create loops
Take lists of items, go through each row and run the same action for every one of them
- Advanced
Use generative AI
Send data to an AI assistant or agent and use the response in the next step
- Advanced
Connect to (almost) any app
Send and receive data through a dedicated URL, and connect to apps that are not integrated with Pluga
- Advanced
Requests to external APIs
Query or send data to any external API inside your automation
Calendly
CalendarConnect Calendly to 133+ apps with Pluga and turn your work into a productive machine. Create events automatically, sync appointments across apps and let your team know about every booking.
Gmail
EmailConnect Gmail to 133+ apps with Pluga and turn your work into a productive machine. Connect your inbox to your other apps and let your messages work for you: capture leads, fire personalized follow-ups and archive conversations automatically.
